Privacy Policy

Effective Date: 18th April 2024

At RSBS Technologies Private Limited ("we," "us," or "our"), operating through www.simpli.group ("Website"), we are committed to protecting the privacy of our users. This Privacy Policy outlines how we collect, use, and safeguard the personal information you provide to us through our Website and any related services, including but not limited to our HRMS platform. By accessing or using our Website, you agree to the terms of this Privacy Policy. If you do not agree with this policy, please do not access or use our Website.

1. Information We Collect
   ‍
   ‍We may collect personal information from you when you interact with our Website or HRMS platform through forms, sign-ups, or other means. The types of personal information we may collect include:
   
   ● Contact Information: Name, email address, phone number, company name, and job title.
   ‍● Demographic Information: Geographic location, industry, and company size.
   ‍● User Credentials: Username, password, and security questions for HRMS platform access.
   ‍● Employment Information: Employee records, payroll data, attendance, and leave details (for HRMS platform users).
   ‍● Communication Preferences: Your preferences for receiving communications from us.
2. How We Use Your Information
   ‍
   We use the information we collect for the following purposes:
   
   ● To respond to your inquiries and provide requested services.
   ● To communicate with you about our products, services, and updates.
   ● To personalise your experience and tailor content and offerings to your interests.
   ● To operate and improve our HRMS platform and Website based on user feedback and usage patterns.
   ● To process payroll, attendance, leave, and other HR-related functions for HRMS platform users.
   ● To comply with legal and regulatory requirements under applicable Indian law.
3. Data Security
   ‍
   ‍We are committed to protecting the security of your personal information and have implemented appropriate technical and organizational measures to safeguard it, including encrypted data transmission and secure server storage. However, please note that no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee the absolute security of your data.
4. Sharing of Information
   ‍
   We do not sell, trade, or otherwise transfer your personal information to third parties. We may share your information with trusted third-party service providers who assist us in operating our Website or HRMS platform, provided that they agree to keep your information confidential and use it only for the purposes outlined in this Privacy Policy.
5. Data Retention
   ‍
   We will retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by applicable law. When we no longer need to retain your information, we will securely dispose of it in accordance with our data retention policy.
6. Cookies & Platform Tracking
   
   ‍Our HRMS platform uses cookies and similar technologies to ensure proper functioning of the platform. These are used for:
   
   ‍● Session Management: To keep users securely logged in during active sessions.
   ‍● Authentication & Security: To verify user identity and protect against unauthorized access.
   ‍● User Preferences: To remember platform settings and configurations.
   ‍● Performance Monitoring: To help us improve platform functionality.
   
   By using our HRMS platform, you consent to the use of these essential cookies.
7. Data Protection & Compliance
   
   ‍RSBS Technologies Private Limited complies with applicable data protection laws, including the Information Technology Act, 2000 and the Digital Personal Data Protection Act, 2023 (DPDPA) of India.
   
   ● Data Minimisation: We collect only the data necessary for the purposes stated in this policy.
   ‍● User Rights: You have the right to access, correct, or request deletion of your personal data at any time.
   ‍● Data Breach Notification: In the event of a data breach affecting your personal information, we will notify you and relevant authorities as required by law.
   ‍● Cross-Border Transfers: Any transfer of personal data outside India will be carried out in compliance with applicable data protection laws.
8. Your Rights and Choices
   ‍
   ‍We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any material changes by posting the updated Privacy Policy on our Website and updating the effective date.
9. Updates to this Privacy Policy
   ‍
   ‍You have the right to:
   
   ● Access, correct, or delete the personal information we hold about you.
   ● Withdraw consent for data processing at any time (subject to legal obligations).
   ● Opt out of receiving promotional communications by following the instructions in those communications or contacting us directly.
10. Contact Us
    ‍
    If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:
    
    ‍RSBS Technologies Private Limited
    D-20, MIG Flats, Malviya Nagar Extn, Saket, New Delhi, Delhi – 110017
    hello@simpli.group
    ‍www.simpli.group